One of the finest methods to properly leave a firm with a pleasant tone and strengthen your relationship with the organization and your coworkers going forward is with a resignation letter. A well-written resignation letter is one of the most reliable stepping stones in your professional career when it is composed simply and professionally.
What Is A Resignation Letter?
A resignation letter is an official record of your departure from a company once you have made your intention to do so known.
For the sake of giving them time to prepare, it is always preferable to speak with your manager personally before submitting a resignation letter. Request a phone or video chat conversation if you work remotely. In this article, we go over resignation letter writing tips and look at a few sample letters.
Why Are Resignation Letters Important?
It is polite to submit a resignation letter if you decide to leave your position at work. HR departments should preserve copies of resignation letters on file as a reminder of your employment history for future use and for things like payroll.
They are crucial because they include details for your direct boss, such as your last day and what is required as you prepare to leave the organization.
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How To Write A Resignation Letter?
To follow any procedures your employer has in place, you could speak with your immediate supervisor or HR manager before writing your letter. They might, for instance, request specific data from you or direct your communication to particular employees.
The following information must be included in this order:
- The date and time should be noted. The time, date, and a few other parameters are usually included in a normal business letter to maintain track of timestamps. This information is already present in an email, so it is not required. You might put this information at the very top of a typed letter.
- Add an address line first. Use the name of the recipient. You can start sentences with “Dear,” “Hello,” or just “Mr./Ms. [supervisor’s last name].”
- Include a resignation letter. Clearly state that the purpose of your letter is to submit your official resignation from the company. You can also provide the title of your current position if you’d like.
- List the day you last worked. Although it is customary to give two weeks’ notice, your employer may have specific requirements on when you must stop working. List the date and weekday of your last day at the company once you have this information.
- Add a phrase of appreciation. Maintaining positive relationships in your career is always a wise choice. It helps to create a smooth transition by writing one or two words outlining what you are grateful for about your time working for the company.
- Include any important information or next steps. List any important details about your transition that the receiver needs to be aware of. You can pre-arrange these specifics with your manager.
- Add your signature to the end. Finally, put your name at the bottom of the letter following a closing phrase like “Sincerely” or “Thank you.”
Resignation Letter Template
Here is a sample resignation letter template that you can edit to fit your specific needs.
Dear Mr/Ms [your supervisor’s last name],
This serves as my official resignation from XYZ Company, please accept it. Two weeks from today, on [insert your last day of employment], would be my last day. I am very appreciative of all the help you have given me while I have been here as well as the priceless experiences I have had. The team and I have truly enjoyed working with you.
If there is any way I can make this move go as smoothly as possible, kindly let me know. I’m hoping the best for you.
Best wishes
[insert your name]
You can use this template to get the fundamental details while quitting any organization. Here are some tips for personalizing your resignation letter, though, if you wish to do so.
- Include your personal email address in the letter, and include a line asking your manager to stay in touch when you leave the firm.
- Mention your reasons for leaving, giving specifics such as family problems, a move, a change in your work, going back to school, etc.
